Space Loans

Temporary Loan Agreements (TLA)

Background

The CP/EVC has allocated space to individuals designated as Space Control Officers.  (In the academic divisions, the deans are the designated Space Control Officers responsible for assigning space to departments and Organized Research Units within the division.  For administrative units, this responsibility has been assigned to the Vice Chancellors and Vice Provosts.)  The Space Control Officer is responsible for the allocation of space to departments, units, and sub-units within the division in alignment with divisional and campus goals and objectives. The allocation or re-allocation of space between the departments and units within the division is at the discretion of the Space Control Officer.

A temporary loan agreement (formerly temporary transfer agreement) of space occurs when a department or unit provides space to another unit to meet programmatic space requirements for a limited period of time.  A temporary loan of space will be reviewed by the University Space Committee (USC). 

Process for Temporary Loan Agreements (TLA)

When two divisions come to an agreement for the temporary loan of space, the division requesting the space will complete a Campus Space Request Form.  The requesting division should indicate that the space request has a mutual agreement; Capital Planning and Space Management will verify this agreement prior to USC review.

Extending Existing Transfer Agreements

If you have an existing Temporary Transfer Agreement (TTA) please contact Capital Planning and Space Management for information about how to extend the agreement.

Memorandum of Understanding (MOU)

MOUs can not be used to allocate or loan space. MOUs can be used to define agreements for ancillary space issues and should be attached to the appropriate space allocation and temporary loan agreement documents; this involves completing the Campus Space Request Form. Please contact Capital Planning and Space Management with any questions about this process.

Role of the Space Control Officer (SCO)

Space at UCSC is very tight. If you need space, you are encouraged to speak with your Space Control Officer first. Please reference the campus Space Management Principles.